The website is designed so mobile users can easily read the archives. As screen width reduces, the text resizes to fit and eventually the menu at right disappears, leaving only the archive document. The "breadcrumbs" just below the logo show where you are currently. By scrolling right, the menu will reappear for navigation. The menu provides several ways to find the archive documents you want:
- Search Categories and Topics: This allows you to find all archive documents by category and by topic. You select the category and topics from pull-down menus and apply them to see their effect on your search. If you select more than one category, only those documents meeting all the categories, and any topic selected, will be displayed.
- Key Topics Collections: These are groups of related documents that the reader may wish to see as a collection rather than search for them individually. Some examples are CC&Rs; PLVC Board Manual; Pope-IMQ Quarry including diminish assets, land swap, etc.; and Meeting audio-visuals.
- List Alphabetically: If you know the name of the document, use List Alphabetically and scroll down to it. Click on it and a copy will download to your computer that will generally display automatically. You may read, copy, or print it. Most archives are in “portable document format” (PDF). Most computers will have a PDF reader; if not, you can download the free PDF reader to your computer.
- List Chronologically: If you know the approximate date of your archive, scroll down until you see the document. We used the creation date on the actual document or the closest date we can find.
- Search Archive Text: This searches the text in the document for matches to the words you enter—similar to a Google Internet search. When only an image of a document was available for the archive, we recovered as much text as we could using optical character recognition (OCR) software, which can have about 98 percent accuracy, but sometimes much less for poor quality originals. Maps, photographs, and audio-visuals cannot be found by a text search.
- Google Port Ludlow: The archive documents have “friendly” locators (URLs), so Internet search engines such as Google can find them easily. Consequently, many of the archive documents already appear in Internet searches. In this menu item, the Google search is constrained to just the documents in this archive, the Beach and Bay Clubs, portludlowtoday, Voice, PLVC, and Port Ludlow Associates.
- Other Archives: We try to archive all documents that are important to Port Ludlow. However, since Port Ludlow's Internet archiving only started in late 2009, they are very incomplete as yet. Ultimately, we want Port Ludlow to control, have access to, and assurance permanence for all our important documents and historical records. Some Port Ludlow documents are available from other Internet sources, the best of which are accessible by links in this menu, e.g., court cases, Jefferson County Historical Society, Jefferson County laser-fiche archive, Jefferson Title, Port Gamble museum, Washington State Corporation records, and Washington State Archive.
- Archivist Volunteers: Now that the Archive system has been tested and shown to be practical and useful, there is need to increase the rate at which the archive documents are added. It is meticulous work, but extremely rewarding and interesting.